Pending Approval 26 0

Last updated on Jul 06, 2020 00:02 in NIIX ISO DMS » Workflow
Posted ByAdmin

 Indicate the document that is pending for Approver to approve the document and the due date for the Approver to take action. 

Steps to approve document: 

  • Click Document 
  • Click Pending Process
  • Click Pending Approval 
  • Reviewer can see the document details such as document name, document number, Reviewer comments and suggestions, revision number, approval due date, etc. 
  • Click Action icon at action column. 
  • Click Enlarge View icon to view the document. 
  • Key in the comments at the My Comment box (compulsory) 
  • Eg. Key in “Agreed” if you agree with the document content. 
  • Add suggestion at My Suggestion box (optional) 
  • Eg. If you have any suggestion to improve the content of the document. 
  • Select Yes to agree the document otherwise No to reject the document. 
  • Click Submit to complete the approval process. 
  • Notes: 

    • Approver can retrieve their own “Pending Approval Document” at either Pending Approval or Document Bulletin. 
    • Approver can see the comments and suggestions given by the Reviewers. 
    • Document creator can see who has not yet approved the document and the due date given to the approver to approve the document. 
    • System will automatically send email notification to Approver in daily basis when the document in past due. 
    • Upon document approval, system will automatically send email notification to all user, update document master list, update department list and assign the document revision number. 
    • If document is rejected by Approver, system will automatically send email notification to creator to continue amend the document. 

    ** The time is base on America/New_York timezone