A feature to setup several system functions such as setting default document review/ approval duration, NIIX portal URL address, activate automated document numbering feature, setting scheduler of reminding user to change user password and etc.
Steps to Set Scheduler of Changing Password Reminder: Click "Admin" Select "System Setting "Fill in all the required information, ensure all the mandatory fields are filled in correctly to enable system to proceed the changesFill in the NIIX URL field (the URL address which been used to access NIIX ISO DMS)Fill in the External URL Address (If applicable) - Used for public access only if been configuredTick Auto generate document number if the documents created has to set own document number prefixSet the Password change reminder if required, tick or untick the checkboxSelect reminder schedule either by “weekly”, “monthly”, and the “Time” to send reminder email Click Submit to proceed saving the changes
- Review/ Approval Default Expiry Duration: This is the default setting in term of number of days given to Reviewer/ Approver to review/ approve the document. If the document Creator manually set the document review/ approval expiry duration when sending document for review/ approval, it will supersede the default setting mentioned in item 1 here.
- Tutorial Video to set Review/Approval Default Expiry Duration : https://youtu.be/DFyqNHfrQU8
- NIIX Portal URL Address: The URL of NIIX Software Portal being key in here will be displayed in the system email notification which enable recipient to click on the URL link to access to the NIIX Portal login page.
- NIIX Portal External URL Address: The external URL of NIIX Software Portal being key in here will be displayed in the system email notification which enable recipient to click on the URL link to access to the NIIX Portal login page from external.
- Tutorial Video to set InternaL/External URL: https://youtu.be/BjuoLOb88dY
- Auto Generating Document Number: This is to activate the Auto Document Number generating function which the system will automatically generate the document number when a new document is being created. This function setting is optional.
- Tutorial Video to set Auto Generate Document Number: https://youtu.be/gkVlV9c1mYc
- User Password Change Reminder: This is to activate the function where system will automatically send email notification to remind user to change login password at a preset scheduler. This function setting is optional.